Friday, November 6, 2009
I. INTRODUCTIONS
1.1 Ben Morales passed out sign-in sheet for Honors Convention attendees to cover shifts at memorabilia booth (a minimum of 2 people per shift).
– Call to order at 12:35 p.m.
II. ADVISORS’ REPORTS
2.1 Matthew Jaffe passed on Susan Knapp’s reminder that the campus is hosting a UCLA tour; if interested, Dr. Jaffe recommended students to refer to Susan Moody in the Career / Transfer Center.
Commended everyone for their efforts with the Halloween dance, the Haunted House, and selling candy.
2.2 Mary Margaret McGuire discussed and reviewed practicalities for the Honors Convention for the next day, November 7. Confirmed meeting location at AVC, drivers, and attendees. A new agenda would be e-mailed to attendees. Encouraged members to meet at 6:20, and to check the weather for Pasadena. There would be no stops along the way. Ben Morales announced that he would e-mail out new agenda, and encouraged all members to e-mail him about their times for the booth.
2.3 Karen Lubick – No Report.
2.4 Tom Graves – Not Present.
2.5 Harish Rao – Not Present.
III. OFFICERS’ REPORTS
3.1 President’s Report – Katryana Zide thanked everyone who had helped with the candy sale, the Haunted House, and the dance. Announced that she will not be present at the next meeting, Nov. 13, so Rima Abukazam will be holding the meeting in her place.
3.2 Vice President’s Report – Rima Abukazam thanked everyone who had brought food and helped at the dance.
Announced that the Multicultural Club at AVC was having difficulties paying for their UNICEF sponsorship of a child. Asked everyone present to donate $1 to help pay the $30 for this month.
Opened for discussion the possibility of Alpha Iota hosting other dances next semester, such as a Valentines Day dance, or Easter dance. Students suggested a Mardi Gras Dance, or a St. Patrick’s Day dance.
3.3 Treasurer’s Report – Mina Lim discussed the DJ they had hired for their Halloween dance, and how they would improve the music list at any future dances. Did not have the exact confirmation of the money that was raised, but announced the approximate figures: $500 was raised for the dance. The revenue from the dance plus the revenue from the candy sale was $1,000.
The club spent $301.50 for the dance, including the expenses for the DJ. The club failed to pay the DJ for $25, and thus owes this individual $25.
Rima motioned to reimburse Mina for $300. David seconded. Motion unanimously passed.
Jun Ueno spent $20.80 for PR. David motioned to reimburse Jun for $20.80 and Tara seconded. Motion unanimously passed.
Confirmed which attendees had paid their $30 to Mina for the Honors Convention.
Announced that she had recycled any bottles and cans from car wash and the dance. Car wash: $1.35. Dance: $4.71. Karen Lubick suggested that this money go to the UNICEF fund.
Suggested that we send a thank-you card to any businesses that had contributed donations to the club.
Suggested that we sell drinks that had not been utilized at the Halloween dance next semester.
Announced a total club balance of $5,617.48.
3.4 Secretary’s Report – Lindsey Justice – No Report.
3.5 ICC Representative – Diana Mercado announced that she had e-mailed Patricia Del Gaudio for the list of the active clubs on campus and their respective information. Announced all of the events that would be held by AVC’s clubs in the month of November. Announced that she would e-mail the members this list.
IV. DISCUSSION OF EVENTS
4.1 Animal Acres – Discussed who would be volunteering there the following Sunday, November 8, and the practicalities of the volunteer day.
4.2 Cold Weather Program for 11/ 29 – Aldinette Lockett – Not Present. Club will discuss this event at the next meeting, November 13.
4.3 Holiday Party – Would be held in the SSV Boardroom. Date is to be confirmed, but would be held at the end of the semester. 12:30 to 3:30 pm. Would host games, perhaps Secret Santa activity. Not open to public, but invitations will be extended to all AVC clubs.
4.4 Open Discussion of Events – members brainstormed for new events. Discussed a campus event that would involve all of the clubs on campus, as well as giving donations to Toys for Tots and military families.
V. APPROVAL OF MINUTES
10-23-09, 10-30-09 – Approved minutes for 10-30-09 made by Rima Abukazam. Still need to approve minutes of 10-23-09.
VI. ADJOURNMENT
Mina made motion to adjourn. David seconded the motion. Motion unanimously passed.
Meeting adjourned at 1:25 pm.
Next meeting is November 13, 2009.