Friday, October 16, 2009
I. INTRODUCTIONS
– Call to order at 12:30 p.m.
II. ADVISORS’ REPORTS
3.1 – Karen Lubick announced that guest speaker Rick White was unable to attend the meeting. Announced that Susan Knapp will give a lecture on Nov. 6 at 1:45 p.m. following Alpha Iota’s regular meeting concerning the Transfer Alliance Program (T.A.P.) Certification. This lecture is especially important for students who will be transferring next year.
Karen Lubick also announced that the Associated Student Organization (ASO) is in need of student volunteers to each work on one of six possible committees at the college. Introduced Professor Ed Beyer.
3.2 – Professor Ed Beyer – Guest Speaker, as acting accreditation coordinator for the college, explained that the college will be undergoing evaluation in October, 2010, and that the college will either be reaffirmed or will undergo sanctions. The most significant impact of sanctions would be that they would halt the college’s growth until the identified problems could be solved.
Professor Beyer expressed his concern over the college’s lack of efficient communication between its several departments, clubs, committees, etc. He feels that all of the clubs and committees on campus should make their minutes and agendas available to the public. He also expressed the need for the college faculty and administration to directly ask students about what their current and future needs are.
Professor Beyer announced that the college is in need of student volunteers to sit on committees along with college faculty and administration officials. Even if the student is not a member of ASO, they are still encouraged to volunteer on the committees. Students on the committees would listen and partake in the discussions, and contribute their unique perspectives as members of the student body on issues relating to the college. Professor Beyer encouraged students to not be intimidated, and to ask questions during the meetings; encouraged students to ask faculty and officials on the committee the question, “How do you perceive my role on this committee?”
The six possible committees that a student can volunteer to partake in are the following:
I A & B – Academics / Library
II B – Student Services
III A & B – Human & Physical Resources
III C & D – Technology & Financial Resources
IV A & B – Leadership & Governance
Students interested in potentially becoming a student representative on one of these committees should Professor Ed Beyer at ebeyer@avc.edu for more information.
3.3 – Matthew Jaffe thanked all of the members who attended the Eco Freaks Beach Clean-up at Huntington Beach. Discussed the members and potential drivers who didn’t attend the event.
Pretended to be Advisor Mary Margaret McGuire: Asked if anyone present needed a Service Point Sheet.
Discussed the Fall Convention for November 7, 2009. Announced those who would be attending the event and those who were still unsure. Motion was made by Ben Morales to approve up to $600 for the Treasury to give to AGS. Seconded by Tara Tomlinson. Motion unanimously passed.
3.4 – Tom Graves – No Report.
3.5 – Mary Margaret McGuire – Not Present.
3.6 – Harish Rao – Not Present.
III. OFFICERS’ REPORTS
4.1 President’s Report – Katryana Zide discussed the opportunity for members to volunteer at her house to help construct her family’s annual Halloween Haunted House on the weekends of Oct. 17 – 18 and Oct. 24 – 25, as well as on Halloween night. Asked for how many people would volunteer.
4.2 Vice President’s Report – Rima Abukazam thanked all of the advisors and officers that had come to the Beach Clean-up. Passed out sign-in sheet for the Car Wash of Oct. 17.
4.3 Treasurer’s Report – Mina Lim announced the club’s balance of $4,51.38. Four active members and one inactive member paid their dues since the last meeting.
4.4 Secretary’s Report – Lindsey Justice confirmed that all of the members present were receiving the minutes via e-mail.
4.5 ICC Representative – Diana Mercado announced events being held by other clubs on campus. The Psychology Student Organization (PSO) will be showing a viewing of the Silence of the Lamb on Oct. 21, from 5:00 to 7:00 p.m for $3.50 per person. A new club on campus, Frank-o-phone, will also have an on-campus viewing of the French movie Annilee on Nov. 4, 11:00 – 2:00 p.m. Price TBA. The Speech Club will be holding a fundraiser on Nov. 5 from 5:00 – 10:00 p.m. at BJ’s; 10% of the restaurant’s proceeds will be donated to the club upon receipt of a flyer.
Diana also discussed the presented the idea for the club to sell its candy outside of the Student Lounge and \ instead of selling it in the Library Quad.
Diana received request from President Katryana to form a list of all of the club’s on campus and their respective information to be sent out to all of Alpha Iota’s members.
4.6 P.R. Representative – Jun Ueno announced that tickets and posters for the Freaky Friday Halloween Dance were completed; thanked Katryana Zide and her mother for their help. Announced that Alpha Iota would be collecting Car Wash tickets at the Car Wash on Oct. 17, and for those who would not be attending the event, the club would also accept them at the next regular meeting on Oct. 23.
4.7 Historians – Tara Tomlinson announced that the club would be holding a group photo after the meeting, Oct. 16, and requested that all of the members stay to be a part of the picture. The historians would also be taking candid photos. Tara announced that she would be uploading all of the club’s photos onto her Facebook page and encouraged members to locate her page to view them throughout the year.
4.8 Webmaster – Stephanie Conley announced that the following day, Oct. 17, would be an AVC Football Game at the Marauder Stadium and encouraged members to attend. She also announced that she had uploaded the minutes for the club’s meetings onto Alpha Iota’s site, http://alphaiota.wordpress.com/.
IV. DISCUSSION OF EVENTS
5.1 Display Case – Aldinette Lockette announced that the construction of the club’s display case is in progress. Continued construction of the display would continue after the meeting, Oct. 16, at 2:30 p.m. in the Bookstore; encouraged members to come volunteer with the construction effort.
5.2 Candy Sale – Karla Preciado passed out a sign-in sheet for the Candy Sale volunteers, and announced that she would also send out a copy of the sign-in sheet electronically to all of the members. Candy bagging will be held at Elaine’s house at 2:00 p.m. after the next regular meeting on Oct. 23.
5.3 Freaky Friday Halloween Dance was discussed by the club’s members. The dance will be held from 7:00 to 11:00 p.m. Discussed how volunteering at event would be organized. Home-made food donations will be accepted for the dance. Ages for the dance would be set at 16 and up (exceptions will be made for Alpha Iota members who are under 16 years of age). Discussed sale of tickets.
Rima asked for members to stay afterward as a part of an ad hoc committee for the dance. Committee members would discuss donations and decorations for the dance.
5.4 Cosmic Bowling Fundraiser – Tara Tomlinson announced that the overhead costs of a club Cosmic Bowling fundraiser would be too expensive.
5.5 Cold Weather Program – Aldinette Lockette volunteered as new chairperson of Charity Committee. Potential dates for the Cold Weather Program are Nov. 4, Nov. 9, and Nov. 30.
5.6 Safari Tours in Acton – Ben Morales discussed the potential of the club to volunteer at an animal compound in Acton. Volunteers would not be dealing with animals, but would volunteer at booths and sell memorabilia. Ben asked members if they would be interested and announced that he would get more information for the club.
V. APPROVAL OF MINUTES
Approval of the minutes was postponed until the next regular meeting of Oct. 23.
VI. ACN BUSINESS PRESENTATION By Loretta Berry
Ms. Berry was unfortunately unable to give her presentation due to the club’s tight agenda for the meeting. Her presentation will be rescheduled.
VII. ADJOURNMENT
Motion to adjourn made by Diana Mercado. Motion seconded by Ben Morales. Motion unanimously passed.
Meeting adjourned at 1:31 p.m.
Next Meeting is October 23, 2009.
